Enter and validate accounting entries

Entry life cycle

Draft → Committed → Validated → [Closed]
                              ↓
                  Reversed + Correction (if cancelled)

• Draft: entry in progress, no accounting number, no impact on balances. Can be freely deleted.
• Committed: entry confirmed, accounting number assigned. Awaiting reconciliation.
• Validated: reconciliation done. Partial editing only (label, category, notes).
• Reversed: entry cancelled by a reversal — read-only. A mirror *Correction* entry is created automatically.
• Closed: locked at year-end. Reversal possible, editing not.

Create an entry

• In the menu, click Finance → New entry.
• Choose Income or Expense (toggle at the top of the form).
• Select the category — Income: collection, church tithe, sacrament offering, room rental, grant, other. Expenses: utilities, maintenance, staff, supplies, insurance, liturgy, missions, other.
• Enter the label, amount, date, payment method.
• Link to a campaign or a mass if relevant.
• For a recurring entry, tick the box and choose the frequency.
• Click Save.

Correcting a validated entry: reversal

• Open the entry record.
• Click Reverse and enter a reason.
• A mirror entry of the opposite type is created automatically (dated today).
• The original entry becomes Reversed — read-only.
• If the entry was linked to a donation or intention, those are automatically cancelled and a replacement draft is created.